Quickbooks Online quick how-to’s (with pictures!)
Quickbooks Online is a great tool to help you streamline your business bookkeeping. However, if you don’t know where to begin, it can feel overwhelming and confusing. This will literally makes things worse because your hard work at inputting your transactions will be done wrong.
But, everything is figureoutable! (all credit to Marie Forleo for that one!). Below you’ll find a compilation of some of my recent social media posts on quick how-to’s.
I cover: how to set up bank feeds, how to add vendors and customers, how to create and send an invoice, and how to use the receipt capture option, all inside QBO (Quickbooks Online). Each imagine is a process so don’t run through them.
Connect your bank feed
After you’ve set up your QBO account, you’ll want to add your bank accounts and credit cards. If you shop with Amazon Business, you can also add your account here and see all your purchases line by line.
Your BANKING tab is home for all the transactions that are fed into your account. After you set this up, the feed occurs automatically. This is one the biggest upgrades you’ll have if you’re coming from spreadsheets.
You can add or match transactions directly from here.
There’s quite a bit to familiarize yourself with here, so be sure to check it out when you have at least 15 minutes and you’re mind is ready to take on something new.
SUPER IMPORTANT: QBO will slowly remember and will try to guess which category each transaction is. This is a great feature! BUT don’t rely blindly on this. Always double check before “putting it in the books” and make sure to not leave the vendor field empty.
Adding “Vendors”. (Everyone you pay, no matter the method, is considered a Vendor in QBO. Amazon, Office Max, Google, Xfinity, LinkedIn, etc…)
If you want to change the customer label to clients / donors / guests / members / patients / tenants , follow these steps
> Go to Settings
> Account and Settings
> Advanced tab
> Edit
> Choose what fits you best: clients / customers / donors / guests / members / patients / tenants
> Save then Done
(This will change ALL the “customers”, you can’t pick and choose individually).
Creating a new invoice
One of the best features you can use is automating your recurrent invoices AND including a “Pay Now” button to get paid digitally. No need to integrate other apps or systems for this step.
QBO app for receipt capture
Snap a picture of your paper receipts and upload them. This will create the expense but always review and edit before accepting.
This was definitely a lot to take in, so pat yourself on the back for enduring! You are NOT supposed to do all of this in one day. For “better results”, have a “date” with your money on a weekly basis. By doing it regularly you’ll gain confidence and skills in the software, AND it will also be easier to remember the transactions and the details behind it.
For technical stuff or QBO specific features, reach out directly to QBO through their customer service.
Email me at andrea@liquidcentsbookkeeping.com or book a call below to get started today!